View Our Website View All Jobs

Portfolio Manager Assistant

Family-owned Distributor of Fine Wine, Craft Beer and premium spirits seeking a FULL-TIME  Portfolio Manager Assistant in our office located in Commerce, CA

Under the direction of the Portfolio Manager effectively works to produce effective sales tools to educate and promote products within the company’s portfolio. Assist in preparation and control of records and reports regarding pricing and program data. Responsible to maintain material master and set-up, costing, pricing and programming for designated suppliers within the company’s guidelines. Serves as administrative and communication liaison for Marketing with suppliers, sales, purchasing, vendors and accounting. May assist in compiling various statistical information

Essential Duties and Responsibilities include the following; other duties may be assigned or requested:

  • Set pricing for new and ongoing products and continually review item status for necessary changes. Item status changes include price, vintage maintenance, price book, termination of code, or change to closeout listing. 
  • Maintain pricing worksheets for assigned suppliers in order to analyze profit in accordance with company objectives.
  • Outline special program features and write summary for use in promotional tools.  Create general layout for flyers highlighting the benefits of the program, and calculate cost savings in easy to read manner.  Specific elements include brand attributes, product accolades, SRP calculations. 
  • Assist in maintaining pricing contract data base. (Including renewals, deletes, monitoring for accuracy and providing supplier/sales reports.)
  • Examines purchase orders for discrepancies, accurate costs, vintages, and/or any other errors or omissions.
  • Monitors and maintains pricing database by verifying and updating FOB’s, freight rates, DA’s and SPAs. Reviews loaded pricing to ensure accuracy preserving program integrity throughout all channels of distribution.
  • Maintains schedules for key marketing projects and tracking of expenditures.
  • Maintain CQD contracts, schedules and issue payment as required
  • Maintains allocation program working with Portfolio Manager and Sales and communicates out.
  • Partners with Purchasing and Sales to prevent out of stocks and weeks on hand.
  • Assist in preparing quarterly reports for margin and inventory valuation.
  • Assists in validating graphic materials for accuracy and compliance prior to distribution.
  • Conduct category and supplier analysis to highlight sales gaps and opportunities. Apply methods of sales analysis for use in developing pricing strategy by channel.  Proficiency with specific transactions in SAP and Diver are required, and will be used when integrating the overall pricing strategy. 
  • Maintain supplier goal interface and reporting for assigned suppliers.
  • Must be able to interpret and implement significant details from reports on issues like trends and spending.
  • Maintains and reconciles Vendor Bank ledgers. 
  • Interfaces with assigned suppliers and sales personnel to resolve pricing questions and inquiries.
  • Completes special departmental projects on various issues as needed.

Qualifications:

  • Minimum 3 years’ experience in retail/distributorship environment.
  • Advanced level of computer skills: proficient in Microsoft Office. Word and Excel,
  • Superb command of written and spoken English.
  • Strong team player with excellent communication and interpersonal skills.
  • Must be able to work on group projects with multiple managers and staff.
  • Excellent telephone etiquette and customer service oriented.
  • Must be multi-tasked oriented, able to prioritize workload, and comprehend and apply pricing and programming applications.
  • Strong mathematical, analytical and problem solving skills.
  • Accuracy in all assigned work is required
Read More

Apply for this position

Required*
Apply with
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file

150